For Ohio child care centers
Your books, payroll and subsidy billing, handled.
We keep your center's finances current, from publicly funded child care payments to staff payroll, so you can run the classrooms instead of the spreadsheets.
Book a 20-minute callSee what we handleWhat usually lands on the director's desk
If any of these sound familiar, you're in good company.
- Subsidy payments that don't match attendanceYou know who was in the room. Figuring out why the state payment came in short takes hours you don't have.
- Payroll with constant turnoverNew hires, ratios to cover, overtime and the paperwork that comes with every change.
- Food program claims and receiptsTracking costs and keeping documentation ready for review.
- Books that are months behindSo you don't really know if last month made money until tax time.
- Cash flow that swings with policyWhen funding rules change, you feel it in the bank account before you see it in a report.
What we take off your plate
Monthly bookkeeping
Bank and card reconciliation, categorized income and expenses, books closed every month.
Subsidy reconciliation
Publicly funded child care payments matched against attendance so short payments get caught and followed up.
Payroll
Payroll run and reconciled, new hires set up, payroll taxes and year-end W-2s handled.
Tuition and receivables
Who owes what, aging reports, and a clear picture of family balances.
Reporting and advice
A short monthly report on cash, margins and enrollment, plus a call to talk through what to do about it.
How it starts
A 20-minute call
You tell us how money moves through your business today. We tell you plainly whether we can help.
Cleanup and setup
We get your books current, connect your payroll and billing data, and fix what is behind.
Monthly close and a check-in
Every month you get clean books, a short report you can actually read, and a call about what to do next.
Year-end cleanup and 2027 setup
Start the year with books you trust. We'll catch up 2026, get you ready for W-2s and taxes, and set up 2027 so it stays clean.
- Catch-up bookkeeping through December 31
- Subsidy payments reconciled for the year
- Payroll and W-2 review before January deadlines
- Tax-ready package for your CPA
- A 2027 budget built around your enrollment
Flat fee, quoted on the call before any work starts.
Book a 20-minute callQuestions owners ask
Do I have to switch software?
Usually not. We work in QuickBooks Online and connect to the payroll and billing tools you already use. If something is genuinely holding you back, we'll say so and help you move.
Do you do taxes?
We keep your books tax-ready and work with your CPA, or can introduce you to one. Year-end packages, W-2s and 1099s are part of our cleanup.
Is this a long contract?
No. Monthly service is month to month after the initial cleanup.
Do you work with centers that take publicly funded child care?
Yes, that's most of who we serve. Reconciling those payments is a core part of the work.
Get your evenings back.
Twenty minutes is enough to see whether we're a fit. No pitch deck, no obligation.
Book a 20-minute call